10/11/2021 0 Comments Word For Mac Read Aloud
Screen reader and Braille users can also jump between headings, which makes navigation much more efficient than if there are no headings.Making text larger and bold does not make it a heading. Use HeadingsUsing good heading structure helps people without eyesight to understand how the document is organized. Below are the basic steps for implementing these core accessibility principles. However, in order for Word documents to be fully accessible, authors must follow the core principles outlined in the Overview of Accessible Documents.Include language in your document that conveys relevant information about the destination of the link, highlight that text and right click and select Hyperlink. Use Meaningful HyperlinksAdding meaningful hyperlinks in Word is simple. Just click on the arrow adjacent to the desired list button to design a list that meets your needs. Without using these tools, a list is not really a list, which makes the content more difficult for screen reader users to fully understand.Note that both ordered and unordered lists are highly customizable. Use ListsLists should be created using Word’s built-in tools for ordered (numbered) and unordered (bulleted) lists. If there are additional levels of headings within the document’s outline, using “Heading 3”, “Heading 4”, etc.For help see Fixing Inaccessible PDFs Using Acrobat Pro. If PDF is the final format in which you intend to distribute your document, you will need to define language in the PDF directly using Adobe Acrobat Pro. They do not survive when exported to PDF. To define a different language for part of the document, select each foreign language individually, then select Tools > Language to define the language for each.NOTE: Currently language settings only effect accessibility of the Word document itself. Within the Format Picture dialog, select Alt Text and enter information in the Description field.In Office, select Tools > Language from the application menu to define the default language. Add Alternate Text for ImagesIn most versions of Word, you can enter alternate text by right clicking an image and selecting Format Picture.This brings up the Table Properties dialog. To do this in Word, select that row (Table > Select > Row), then right click the row and select “Table Properties”. However, more complex tables can only be made accessible within HTML or Adobe PDF (accessible table markup can be added to the PDF using Adobe Acrobat Pro).Often complex tables can be simplified by breaking them into multiple simple tables with a heading above each.For simple tables, the only step necessary for accessibility is to identify which row contains the column headers. For a simple table with one row of column headers and no nested rows or columns, Word is up to the task. As explained in the Overview of Accessible Documents, tables can be very difficult for screen reader users to understand unless they include markup that explicitly defines the relationships between all the parts (e.g., headers and data cells).
![]() ![]() Word Read Aloud How To Repair IssuesFor More Complex Issues, Seek HelpAs Word documents increase in complexity, accessibility challenges can also increase. For details see Creating Accessible PDFs from Microsoft Word. The steps required depends on which version of Microsoft Word you’re using. The checker provides Inspection Results, feedback about the importance of each item, and tips on how to repair issues.Exporting to PDF, Understand How to Preserve AccessibilityThere are right ways and wrong ways to export to PDF. Use the Accessibility CheckerMicrosoft products have a built-in accessibility checker which can help the document author test the overall accessibility of the document. Selecting the Design tab will reveal the Table Styles Option group where you can define your Header Row.Visit Microsoft website for more information about creating Accessible Tables.
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